Administrator accounts typically have elevated permissions that allow users to manage security settings, modify system configurations, and access highly sensitive information. Because of this, administrator accounts should receive additional protection and regular review.

Organizations should limit administrative privileges to only the users who genuinely require elevated access for their responsibilities. MFA should be enabled for all administrator accounts whenever possible, and shared administrative credentials should be avoided entirely.

Many organizations also benefit from separating standard user activity from administrative activity by using dedicated administrator accounts instead of performing routine work with elevated permissions.

Regular reviews of administrator access can help identify outdated privileges, unnecessary accounts, or lingering access for former employees and consultants.

User access requirements often change over time as employees move between departments, take on new responsibilities, or participate in temporary projects. Without periodic review, users can gradually accumulate permissions that are no longer necessary for their current role.

Regular role reviews help organizations confirm that employees only have access to the systems, reports, approvals, and operational functions required for their responsibilities. These reviews may include financial permissions, reporting visibility, approval workflows, inventory access, operational controls, administrative privileges, and integration-related permissions.

Maintaining properly aligned user roles helps reduce unnecessary exposure while improving accountability and operational visibility.

ACC assists customers with reviewing ERP security roles and helping align user access with real-world business responsibilities.

One of the most common security oversights is failing to remove access promptly after an employee leaves the organization. Inactive accounts can create unnecessary exposure, particularly when remote access, administrative privileges, or integration credentials remain active.

Organizations should establish a consistent offboarding process that includes disabling ERP access immediately upon separation, removing access to connected applications, revoking administrator permissions, and disabling remote access where applicable.

Depending on the environment, offboarding reviews may also include integration credentials, API access, VPN access, or connected authentication platforms tied to the employee account.

Promptly removing unused accounts helps strengthen overall access governance while reducing avoidable security risk.

Shared user accounts can create significant visibility and accountability challenges within an ERP environment. When multiple individuals use the same credentials, it becomes difficult to accurately track activity, investigate issues, or confirm who performed specific actions within the system.

Shared credentials also tend to create inconsistent password management practices and increase the likelihood that former employees or outside users may still know active login information long after access should have been removed.

Whenever possible, each employee should use their own individual login credentials. Unique user accounts improve audit visibility, simplify access management, strengthen accountability, and support more effective security monitoring across the organization.