When selecting a cloud based software system, one the main concerns companies have is data security. In recent times, the cloud has come under question if it safe for sensitive data to be stored. How can you keep your data safe in the cloud ? Below you will find a few tips to keep your information even safer within the cloud.


Tips to Keep Your Data Safe in the Cloud 

Multi Factor Authentication

Most cloud based systems have the ability to enable multi factor authentication within their system. A multifactor authentication (MFA), sometimes called two factor authentication, is a security system that requires more than one method of authentication from different credentials to verify the user’s identity for a login or other transaction. For example, you may need a username and password and then may be asked to gather a verification code via phone or email. Multi factor authentication takes that next step to ensure employee verification. Most importantly, it keeps your data from getting into the wrong hands. According to Zdnet, “MFA blocks 99.9% of malicious attacks.” Not only does it keep you from a security issue, it is also a reliable way to secure your data. 

Control User Access

Not every employee needs access to the information stored in your cloud database. By controlling user access, you can guarantee that he or she has the access to files and data they need to do their job. Another benefit of controlling user access is avoiding the potential for hackers. Let’s say that an employee gets an email tricking them into giving their information away, now hackers have full access to all of your data. If you don’t have the time to employ this feature alone, make sure to hire an IT professional to ensure it is installed and deployed properly. 

Use Encryption

Encryption or zero-knowledge in cryptography is an excellent method that can  protect your data against service providers and administrators.  Data security can also be achieved by encrypting the data before uploading it to the cloud to protect against hackers. To really check that your data is protected is to use authenticated encryption. This method stores not only an encrypted file, but additional metadata that lets a user detect whether the file has been changed since its creation. Encryption is an important part of keeping your company data safe and away from the wrong people.

Other Security Measures 

Antivirus programs are an essential part of all computer-based functions. These programs can detect strange URLs and downloads to continually ensure data is protected. By using a cloud system with built-in antivirus software, third-party antivirus software or both, users can confirm they’re safe from these threats. You can also set up firewalls on your devices to continue proper internet safety. Adding additional network security with each system and computer with invasion prevention and detection will increase network security. 


Keep Backing Up Your Data 

You might also consider backing up your most sensitive information in your own external hard drives even if you are saving it in the cloud. Having a “back up plan” is something that should be considered when storing data. There are many reasons to have your data backed up. For example, losing a file in your database or accidentally deleting it. Another example could be your server going offline and having a separate server to access your files and information. It is always a good idea to have your data where you need it. 


As you can see, the cloud offers a secure platform to store your data. Overall, having data in the cloud is safe and secure, especially with the methods listed above. If you are interested in learning more about our cloud products, please contact us at 856-335-1010 or email at!

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